SPONSOR EVENT INFORMATION

What You Need to Know

Welcome to the DFW Camp Expo. This page is to help you navigate your  booth package with us. Please feel free to reach out any time with questions. We are here to help. 

Upload Your Logo

Logo must be of high quality as it will be in print. If you have questions please reach out.

LOGO MUST BE JPG, PNG, or PDF

Do You Need a Table & Chairs?

You may bring your own 6ft table and 2 chairs or you may rent them and have them already set and ready to go for the event at your booth space. A 6 foot table and 2 chairs is $25.00 this includes set up and take down of your table and chairs. You will need to rent for each location. This pricing is for only 1 location. 

Deadline Friday February 10, 2023

Virtual Online Directory Camp Expo

The Virtual online directory of DFW Camp Expo  is the online/website that list your Camp or Activity is listed on until December 31,2024. As part of the one day event your logo will be added to the website. If you want your camp or activity listed in the directory section of the website you must purchase this. With your booth packaged you will receive a discount on the virtual directory. The virtual directory has a listing in the camp section of your choice and a full page on our site about your camp or activity. The listing and the full page on our site will also link to your website. 

Do You Need a Table Cloth?

Deadline for Rental of table Cloth Friday, February 10, 2023

You may bring your own table cloth to fit your table or you can Rent a black fitted table cloth to fit a Standard 6ft table. 6′ Premium Fitted Tablecloth for 72″ x 30″ Rectangular Table. Polyester Cloth Fabric Cover – Black. This cloth will be provided the day of the event and if you rented the table from us the table cloth  will be ready to go for you when you arrive. Rental is $25.00 This is for 1 Location if you need for multiple locations please purchase more than one. 

Do You Need Electricity?

Deadline for Electricity is Friday, February 10, 2023

We have limited Electricity at the event. There will be a $25.00 charge for Electricity. You will need to bring an extension cord along with tape to attached the cord to the floor. We will try to put anyone with electrical closest to the outlets but can not guarantee. Will depend on how many need electricity. This is for 1 location. If you need electricity at more than 1 locations please make sure to purchase more than one. 

Do you need a banner, promotional items, flyers, or business card?

Banners will not be allowed to be hung. You will need a free standing banner or retractable banner.  Click link below for a few printer options that give our partners discounts. Three of the printers are local so you maybe able to pick up the items to save shipping. We do not own these companies they have given a discount to our vendors. 

Upload Your Social Media Post

DEADLINE FOR ALL POSTS IS FRIDAY, FEBRUARY 10, 2023

Please click here to upload your Social Media Post.  Please include a picture.  We have a system that will let us schedule the post up to the day of the event. 

We will not accept any post after Friday, February 10, 2023. All post must be submitted before this date. We can schedule the post up until the day of the event but we will not accept any new post. If you have a date preference for when each post should be made please include that in the information with the post.

Upload Your BLOG Post

DEADLINE FOR ALL POST IS FRIDAY, FEBRUARY 10,2023

Please click here to upload your Blog Post.  Please include pictures. Blog Post must be at least 300 words we prefer closet to 400. The blog post cannot be directly about your business. We do not want a commercial about your business. Write about something your business is an expert on. You will be credited with the writing of the blog. 

Example as a summer camp provider write a blog on how to choose the best camps for your kids, why summer camp is important for children, what summer camp provides in terms of social, learning or other wise for children. There are hundreds of topics that you can write about that are not a commercial about your business but will highlight your business as you are an expert on that subject.

We will not accept any post after Friday, February 10, 2023. All post must be submitted before this date. We can schedule the post up until the day of the event but we will not accept any new post. If you have a date preference for when each post should be made please include that in the information with the post.

Upload Digital and Printed Directory AD

DEADLINE FOR ALL DIGITAL ADS Monday, January 23, 2023

Please click below to upload your Digital AD for the Digital Book and the Printed Directory .  This AD will be posted on the Front page in book form for all to see. These will be posted online and in print. Your package will decide what size AD you have. If you are not sure please reach out. 

We will not accept any Ads after Monday, January 23, 2023. All ADS must be submitted by this date. If you miss the deadline there will NOT be a refund. These are additional to your package. 

Giveaway/Raffle at EVENT

DEADLINE FRIDAY, FEBRUARY 10, 2023

We ask that all vendors at the event have a raffle/giveaway. A game cube is used to help make sure families visit each table.  A printed square with all  all vendors name on it. Each vendor will be given a stamp. As the families visit your table and ask questions you will stamp their sheet on your square. At the end of the families visit they will visit the raffle table. 

Each stamp on the game cube will be one ticket. Each ticket can then be placed into the raffle/contest  box of their choice. There will be a raffle for each vendor on this table. The families will choose to put their raffle tickets into any giveaway of their choice. The vendor will be notified of the winner after the event and work out with the winner to get their prize. This will give the vendor the option to have the winner come into their location to pick up their prize.

Facebook Giveaways

We ask that all vendors offer  a FACEBOOK Giveaway. The FB giveaway will add exposure to the vendor on our sites with extra post about the enter to wins. Parents will look up your locations to see who, where and what type of vendor you are.  We will post on all our Social Media  and our Website about the Giveaway. The giveaway will start from the day posted and run up to Friday, February 4, 2023.  The vendor will be notified of the winner before  the event. The Winner will pick up the winning item or pass on the Day of the event. This will encourage the winner to attend the event and bring their families.

DEADLINE IS FRIDAY, FEBRUARY 4, 2022

Door Prizes

We ask that all vendors to offer a Door Prize. The Door Prize will be given out to the first 250 families to enter the event. We will have staff standing at the door to give out these items. This must be a tangible item like a card for a free item at your location or a card for a free day of camp or consultation. These canNOT be flyers we need them small like business cards to hand out to the families as they come in the doors.  The Door Prizes encourage families to come out early. 

Families who come early will have more time to spend looking at all the vendors at the event.  We will post on all our Social Media and our Website about the Door Prizes.  This is added exposure for your company and more incentive for more families to attend. There will be a full page of this website devoted to the door prizes, Listing all the door prizes and which company is making them available with links to that vendor.

These items MUST be mailed to 

2817 Gold Hill Drive Wylie Texas 75098

Must be received before Friday, February 10,2023 

The items is NOT posted to the FB or Social Media until we have the item in had. WE can NOT advertise something we do not have in hand.

Swag Bag Submissions

Thanks so much for joining the Swag Bags. Swag Bags option come free with your Sponsor  package. There will be 250 bags per event. We do NOT accept paper for the Swag Bags. Any type of paper must be attached to some type of item or be a completely free item of value. We do not accept business cards, flyers, post cards and the like unless they are attached to something else or if the paper is a completely free item or option. These are Swag Bags and we need them full of Swag not paper for our moms.

These items MUST be mailed to 

2817 Gold Hill Drive Wylie Texas 75098

DEADLINE FRIDAY, FEBRUARY 10, 2023

Discount for your Camp Online Listing

We have a separate page on our website for discounts and code for discounts on upcoming camps or products for our vendors. This is a page frequented by our Families when they are getting ready to sign up their children for Winter, Spring Break, Summer or any School break Camps. You can list your discount with your logo  for free on our  Discount Page.  Please click the link below to submit that Discount.

Listing will be posted within 72 hours of submission. 

DEADLINE FRIDAY, FEBRUARY 10, 2023